Your privacy notices are up to date, you’ve built your audit routines, you’ve trained your teams – now it’s all about maintaining compliance to reduce risk and potential liability. Here’s what’s involved:
Compliance culture – whether it’s your data protection officer or another individual, someone needs to drive your compliance programme across the business.
Forward-thinking – whoever is accountable for compliance needs to ensure data compliance is built into operational decision making – whether it’s new systems, growing teams, changing working practices – they’ll all have a data compliance impact.
Training routine – you’ve seen what a great session should look like (here), now your compliance routine should include regular training across the business – new starters, refreshers for existing employees, tailored sessions for specific teams – ensuring employees know their role in supporting the business to maintain compliance.
Up to date – stick in your diary to check in on business activities and processes to make sure your data processing is in line with your privacy notice.
Third parties – make sure third-party processors are updating you with any changes they make to the location of your data they hold (or the servers it’s on).
We’ll provide more detail in pt.2 to help you in maintaining compliance and reducing risk.
Get in touch if you’d like to access our Data Protection Toolkit or need our advice or support to maintain your compliance routine.