During the coronavirus pandemic, employers were given the flexibility to check an individual’s right to work in the UK using scanned document copies.
Updated Home Office guidance means that from 17 May 2021 employers will need to either:
- View and copy original right to work documents and verify these either in person or via a video call with your new starter; or
- Use the online right to work checking service if the applicant or employee has provided a share code.
Additional points to note:
- Employers will not be required to carry out retrospective checks of original documentation for anyone whose documents had been checked remotely between 30 March 2020 and 16 May 2021;
- We’d recommend auditing any remote checks carried out on copies of documents between 30 March 2020 and 16 May 2021 to ensure you have the appropriate right to work evidence available in the event of a Home Office inspection. Document copies stored on file need to be endorsed with who carried out the check and the date the document was verified via video call.
Don’t forget that the deadline for applications under the EU Settlement Scheme is 30 June 2021. Check out our Brexit update series for all the need to know information.
If you need further support, our fixed-fee Intelligent Employment service provides unlimited advice and support, including the employment law implications of Brexit. Find out more.